Vendor Policies

Last Updated March 14th, 2025.

1. Premises

The Farmer’s Market is located at 1425 SE Bridge Road, Hobe Sound, Florida 33455 (the “Premises”). Vendor shall either be provided with a covered booth space that is approximately 8’x12’ or shall reserve one of the tent spaces as provided on the reservation map. Vendor acknowledges that it is familiar with the Premises and that it is responsible for bringing tables, chairs, trash bins and bags, signs, tablecloths, bungy cords, string, banners, displays and any and all materials Vendor may need. If a Vendor reserves one of the tent spaces, Vendor shall be responsible for ensuring that the tent is stable during windy conditions and shall provide weights on the corner of the tent (40 pounds on each corner for a 10×10 tent and 80 pounds on each corner for a 10×20 tent). The Premises is being made available on an “as is” and “as available” basis, with all faults. The Farmer’s Market makes no representations or warranties as to the fitness of the Premises, or any equipment servicing the Premises, or as to any use permitted therein. The Vendor assumes all risks from the conditions and use of the Property and acknowledges and understands that included in this Agreement is a Waiver as to any cause of action, arising from the performance or failure to perform maintenance, inspection, supervision, or control of any part or aspect of the Property (including, without limitation, the products, equipment, appliances or other personal property).

 

2. Fees/Rent

The daily Vendor fee for the Farmer’s Market may change based on booth location and date and is charged on a per day basis for each Booth. The Farmer’s Market is open Saturday and Sundays from 9:00am to 2:00pm year-round (unless otherwise noted). Vendor Fees/Rent are payable to Hobe Sound Farmers Market, LLC.

 

3. Stall Cancellation Policy

When a booth or tent is reserved by a Vendor, said booth or tent is no longer available to other Vendors. If a Vendor needs to cancel his/his/their reservation, the Farmer’s Market requires a 7-day notice. This gives the Farmer’s Market the opportunity to fill the booth or tent. Cancellations made at least 7 days in advance will receive a refund of the daily Vendor fee. Cancellations made less than 7 days in advance will not receive a refund of the daily Vendor fee.

 

4. Utilities

The Farmer’s Market does not have electricity or water. Certain booths have solar electricity available only to the vendor in that booth and is not guaranteed. In addition, there are a few booths with generators and said generators are only available to the vendor in that booth and is not guaranteed. The booths with solar electricity and generators are noted on the reservation map used to book booths. Vendors are allowed to bring generators that produce less than 60dB noise levels for their use. Hand washing stations using rainwater are available to vendors behind the barns. There is no other power or water. There are Portable Toilets on site that are cleaned weekly. There are hand sanitizer stations set up near the Portable Toilets.

 

5. Maintenance

Vendor is responsible for the cleaning and maintenance of its Booth on a daily basis. Vendor covenants to keep the Premises in clean and sanitary condition, and to remove all garbage in a clean and sanitary manner. Any goods, property or personal effects stored or placed by the Vendor or its employees in or about the Premises shall be at the sole risk of the Vendor.

 

6. Vendor Insurance

Vendor must maintain, at its sole cost and expense, comprehensive general liability (or its equivalent successor), with the Farmer’s Market listed as an additional insured to protect both the Farmer’s Market and Vendor from any liability to the public whether for injury to persons or property, incident to the use or possession of or resulting from any accident occurring in or about the Premises, with minimum liability amounts of ONE HUNDRED THOUSAND AND 00/100THS DOLLARS ($100,000.00) for each occurrence.

 

7. Environmental

Vendor shall not use or suffer the Premises to be used in any manner to create an environmental violation or hazard, nor shall Vendor cause or suffer to be caused any chemical contamination or discharge of a substance of any nature which is noxious, offensive or harmful or which under any law, rule or regulation of any governmental authority having jurisdiction constitutes a hazardous substance or hazardous waste. Vendor shall not violate or suffer to be violated any governmental law, rule, regulation, ordinance or order, including those of any federal state, county or municipal entity, agency or official.

 

8. Event of Default

Any one of the following shall be deemed to be an “Event of Default”:

  • Failure on the part of Vendor to make payment of Rent;
  • Failure on the part of Vendor to perform or observe any of the terms, covenants and conditions contained in this Agreement, except a monetary default, and such failure shall continue after notice of such violation has been provided by the Farmer’s Market to Vendor. Vendor shall be obligated to commence forthwith, to prosecute diligently and continuously, and to complete as soon as possible the curing of such violation; and if Vendor fails so to do, the same shall be deemed to be an Event of Default.
 
 
 

9. Additional Misc Rules & Provisions

a. Notices

Any notice to the Farmer’s Market or Vendor shall be made by certified mail, return receipt requested, postage prepaid, or by Federal Express or other nationally recognized overnight delivery service, addressed to the party at the address set forth herein or to other address said party may designate.

 

b. Complete Agreement

This Agreement contains the complete expression of all agreements between the parties hereto and there are no promises, representations or inducements except as herein set forth and no change shall be made in any of the terms and conditions hereof unless made in writing by both parties.

 

c. Amendments

This Agreement may be modified or amended only in writing duly authorized and executed by both the Farmer’s Market and Vendor. Notwithstanding the foregoing, the Rules and Regulations as provided herein can be amended by the Farmer’s Market at any time and such amendments will be provided to Vendor in writing or electronic communication.

 

d. Rules of Construction

The parties hereby agree that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

 

e. Severability

If any term of this Agreement, or the application thereof to any person or circumstances, shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term to persons or circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

 

f. Binding on Successors

All of the terms, covenants and conditions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, executors, and administrators, successors and assigns, except that nothing in this provision shall be deemed to permit any assignment, subletting or use of the Premises other than as provided for herein.

 

g. Applicable Law

This Agreement and the rights and obligations of the parties arising hereunder, shall be construed in accordance with the laws of the State of Florida.

 

h. Venue

In the event of any action brought under this Agreement, the venue for same shall be in Martin County, Florida.

 

i. Trial by Jury

The parties waive trial by jury in any action, proceeding, or counterclaim brought by either party against the other with respect to any matter arising under this Agreement or Vendor’s use or occupation of the Premises.

 

j. Legal Fees

If any legal fees, including but not limited to attorneys’ fees and costs, are incurred by the Farmer’s Market in enforcing the terms of this Agreement, then Vendor shall be liable for such reasonable costs whether or not litigation shall be brought. Such fees and costs shall be due and payable upon presentation of a bill thereof as Additional Rent.

 

k. Waiver

No covenant, term of condition or the breach thereof shall be deemed waived, except by written consent of the Farmer’s Market, and any waiver of the breach of any covenant, term or condition shall not be deemed to be a waiver of any proceeding or succeeding breach of the same or any other covenant, term or condition. Acceptance of all or any portion of rent at any time shall not be deemed to be a waiver of any covenant, term or condition except as to the rent payment accepted.

 

l. Accord and Satisfaction

The Farmer’s Market may accept partial payment without waiving its right, even if the partial payment is termed “payment in full.”

 

m. Force Majeure

The Farmer’s Market shall be excused for the period of any delay in the performance of any obligations hereunder when prevented from doing so by a cause or causes beyond the Farmer’s Market’s control which shall include, without limitation, all labor disputes, riots civil commotion, war, war-like operations, invasions, rebellion, hostilities, military or usurped power, sabotage, governmental regulations or controls, fire or other casualty, inability to obtain any material, services or financing or through acts of God.

 

n. Medical Treatment

Vendor hereby gives consent and authority to the Farmer’s Market to obtain medical treatment on its behalf if Vendor is injured or requires medical attention during its participation in the farmer’s market. Vendor understands and agrees that it is solely responsible for all costs related to such medical treatment, medical transportation, and/or evacuation. Vendor hereby releases, forever discharges, and holds harmless the Farmer’s Market from any claim whatsoever in connection with such treatment or other medical services.

 

o. Release and Waiver

Vendor hereby fully and forever releases and discharges the Farmer’s Market from, and expressly waives, any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, that may arise from its participation in the Farmer’s Market. Vendor agrees not to make or bring any such claim or demand against the Farmer’s Market, and fully and forever releases and discharges the Farmer’s Market from liability under such claims or demands.

 

p. Indemnification

The Vendor shall defend, indemnify, and hold harmless the Farmer’s Market against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorney fees, costs, the costs of enforcing any right to indemnification under this Release, and the cost of pursuing any insurance providers, incurred by/awarded against the Farmer’s Market in a final non-appealable judgment, arising out of or resulting from any claim of a third party related to Vendor’s participation in the farmer’s market, including any claim related to Vendor’s own negligence, recklessness or willful misconduct.

 

q. Electronic Signature

The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. The parties agree that an email transmission of this Agreement constitutes an original and binding document.

 

r. Rules and Regulations

  • Please help us keep the Premises clean and pick up after yourself and your customers. At the end of each day, trash should be brought to the dumpster at Southwest corner of premises.
  • When a Band or Musical Performer is playing, Vendors are prohibited from playing any music at his/her/their booth.
  • The Farmer’s Market reserves the right to assign (and re-assign) booths, and to relocate Vendors.
  • The Premises is not completely handicapped accessible. Some areas are rough and bumpy as we are a working farm.
  • Vendor set up is from 7:30am to 8:30am. Gates open to the Public at 9:00am.
  • If a Vendor is not in his/her/their designated booth by 8:30am and has not contacted the Farmer’s Market with an arrival time, then the Farmer’s Market has the right to assign the booth to another Vendor on the waiting list.
  • One parking spot for a vehicle or trailer is permitted per booth, which must be parked directly behind assigned booth, and can remain there for duration of market hours. All other vehicles/trailers must be parked in the parking lot by 8:50 am.
  • Vendors are not permitted to keep and/or bring any animals, pets, or un-supervised children with them to the Market.
  • No smoking and/or vaping in the Farmer’s Market area.
  • All Vendors are required to have their booths open to shoppers from 9am to 2pm. No exceptions. This will provide the full market experience to all shoppers. We must all work together for a successful market, every day.
  • By Vendor’s operation at the Farmer’s Market, Vendor consents to Hobe Sound Farmers Market, LLC’s right to photograph or video any Vendor or Vendor Booth for the use of advertising or promotion of the Market. All images will be the property of Hobe Sound Farmers Market, LLC.
  • Vendors are responsible for acquiring all Federal, State and/or County permits and/or licenses.
  • Vendors must abide by all Federal, State, County and/or Local laws, regulations and ordinances.
  • Collection of sales taxes, (from shoppers) when required by the State, is the responsibility of the Vendor.
  • A Vendor must notify Farmer’s Market of use of “Cottage Law” if applicable.
  • Violation of any general public safety rules or of the Farmer’s Market policy listed in this Agreement by Vendor or Vendor’s staff or exhibition of improper behavior may result in termination of space rental, without refund. Vendors shall conduct themselves in a courteous and professional manner with other Vendors, Farmer’s Market personnel and customers.
  • The Farmer’s Market reserves the right to limit products and number of vendors for the benefit of the Farmer’s Market as a whole.
  • All vendors must have prior approval before attending the Farmer’s Market.
  • The Farmer’s Market has the right to expel or suspend any vendor from the Market for violation with this Agreement and/or failing to comply with the Rules and Regulations. If a vendor cannot operate as a member of the market community in good faith, then they will be asked to leave.
  • Violations of this Agreement and/or the Farmer’s Market Rules and Regulations will be dealt with via an Infraction System with each violation having a numerical value. The Farmer’s Market has the sole right to decide the points based on the severity of the violation. Once a Vendor has reached 10 points, then said Vendor will no longer be able to participate at the Farmer’s Market.
  • Vendors that attend the market with an outstanding balance will be banned from the Hobe Sound Farmer’s Market. If you are unsure of your current account status, visit our Vendor Portal or speak with a member of our staff via email.
  • Only one vehicle is allowed to be parked per vendor behind your assigned stall. You are allowed to bring additional vehicles to the market for other purposes such as unloading and loading, but only one vehicle may remain parked behind the stall during Farmer’s Market hours. All other vehicles must be parked in the customer parking lot, preferably on the Gem Jungle side of the lot (West).
  • All vendors must document all each vehicles they will be using to do business on the Farmer’s Market property.
  • Effective March 14th, 2025, the Hobe Sound Farmer’s Market will now charge a $10.00 restocking fee for any cancelled stall(s) requiring a refund.
  • While on-premises, vendors are expected to conduct themselves in a professional manner. Disorderly conduct, outbursts, or other forms of disruption are not tolerated and may be grounds for removal from the Farmer’s Market.

Reserved Vendor Program Terms

Reserved Program

The Hobe Sound Farmer’s Market has a “reserved” program for any vendor that participates in our market and is willing to attend the majority of our scheduled market dates in a year. In return for the promise of prompt payment in advance and maintaining active insurance, the Hobe Sound Farmer’s Market can guarantee a specific stall to the vendor in question.

Rules and Terms

The following terms must be followed in order to participate in the reserved program:

  • Vendor must maintain liability insurance with the Hobe Sound Farmer’s Market named additional insured in accordance with the definition above
  • Vendor must keep their account current
  • Vendor must continue to make prompt payments when invoiced
    •      > Invoices go out 2 weeks (14 days) before the market, and must be paid in full by 1 week prior (7 days)
    •      > Vendors that miss payments will be removed from the program
    •      > Late payments may result in immediate removal from the reserved vendor system
  • Vendor may leave items in their reserved stall as arranged while part of the program at their own risk
    •      > The Hobe Sound Farmer’s Market is not responsible for theft or damage to said property left on-site
    •      > If a vendor cannot attend a date, their stall must be cleared out no later than a week prior so the stall can be booked by a different vendor
    •      > For example, if a vendor cannot attend on “Saturday, January 13th,” they have until the market closes on the prior weekend which would be Sunday, January 7th by 3pm eastern standard time.
  • Effective immediately, vendors are no longer allowed to “pay to keep other vendors from booking their stall” on a date they cannot attend.